Constitution of the Cambridge University Strathspey and Reel Club

Set up 11th May 1953 and coming into effect October 1953, with revisions up to 27th June 1996.

  1. The Club shall be called "The Cambridge University Strathspey and Reel Club".
  2. The aim of the Club shall be to promote Scottish Country and Highland dancing in Cambridge.
The Officers and Committee
  1. The Officers of the Club shall be President, Vice-President, Secretary and Treasurer. The President shall be a member of the University in statu pupillari. All Officers must be members of the Club. There shall also be a Senior Treasurer who shall be a Senior Member of the University. No person shall hold more than one post simultaneously.
  2. The President shall be elected at the Annual General Meeting and shall hold office for three University terms, subject to the provision of Article 21. In the event of the retirement of the President during his/her term of office, a bye-election shall be held at a Special General Meeting of the Club. The successful candidate shall hold office until the next Annual General Meeting.
    The President may be re-elected.
  3. The Vice-President, Secretary and Treasurer shall be appointed by the President and serve the same term of office. They may be invited to sit on subsequent Executive Committees. In the event of the retirement of the President during his/her term of office, these Officers shall, as far as possible, retain office until the next Annual General Meeting.
  4. The Committee shall consist in the first place of these four Officers.
  5. The Committee shall have the right to co-opt, by a two-thirds majority, not more than three members of the Club, but it shall not be obligatory to co-opt any person or persons.
  6. The Senior Treasurer shall be appointed by the Committee and shall serve for three years, with the possibility of reappointment.
  7. The Members of the Committee are jointly responsible for the running of the Club.
Committee Meetings
  1. A meeting may be called by any one member of the Committee. Each Committee member has a vote, the result shall be by a simple majority, the Chairman possessing a casting vote in addition. The President shall be Chairman, the Secretary Vice-Chairman of Committee meetings.
  2. Quorum shall consist of three of the Officers, and half the remaining members of the Committee.
  3. The Officers shall be responsible to the Committee, and must abide by its decisions.
  4. The Secretary shall keep records of all meetings, which shall be available for inspection by members of the Club. The Treasurer shall keep an up-to-date membership list.
  5. The Committee shall have the right to form sub-committees. Members of sub-committees need not be members of the full Committee.
Membership
  1. Membership shall be open to all, upon payment of the membership fee.
  2. The Committee may appoint honorary life members.
  3. The Committee shall reserve the right,
    • to refuse membership;
    • to terminate membership, after giving a fortnight's notice; or
    • to refuse admission of non-members to any meeting of the club.
    The decision of the committee is final.
General Meetings
  1. The Chairman of General Meetings shall be a member of the society and be chosen by the committee.
  2. At a General Meeting, only those who have been members of the club for at least the fortnight prior to the GM shall have the right to vote.
  3. Voting for contested elections of Officers at General Meetings shall be by secret ballot. Other votes at General Meetings shall be by a show of hands, or by secret ballot if requested by at least 10 members. The result shall be by a simple majority, the Chairman having the casting vote.
  4. The Annual General Meeting shall be held toward the end of the Lent Full Term or at the beginning of the Easter Full Term, the date to be fixed by the Committee, and published by the Secretary at least a fortnight in advance.
  5. The business of the Annual General Meeting shall include:
    • Presentation of the President's report;
    • Reception of a financial report from the Treasurer. This shall include an audit of the Club's accounts;
    • Election of President from nominations received by the Secretary at least 24 hours before the meeting. If no nominations have been received, nominations may be accepted at the meeting. Nominations must be supported by two other members of the Club;
    • Two Examiners of accounts shall be appointed by the Annual General Meeting. They shall not serve on the Committee in any position while they are Examiners of accounts;
    • Consideration of any resolution submitted to the Secretary at least a week prior to the meeting by any two members;
    • Any other business.
  6. The Committee may at any time call a Special General Meeting of the Club. The Secretary shall do so within 21 days from receipt of a written request, stating the purpose for which the meeting is required, signed by at least 20 members, or a third of all members, whichever is the lesser.
  7. At least a week's notice shall be given to all members of the club of a Special General Meeting.
  8. Any addition or alteration to the constitution must obtain a two-thirds majority of those members present at a General Meeting to be passed.
  9. A motion of no confidence in any member of the committee must obtain a two-thirds majority of those members present at a General Meeting to be passed.
Miscellaneous
  1. The Club shall accept no responsibility for accidents or loss of property at meetings.
  2. No member shall benefit financially from Club funds.
  3. The Committee shall be solely responsible for the interpretation of the constitution, and for any matter affecting the Club not specially provided for in the Constitution.
  4. The Senior Treasurer shall in no way be liable for any debts or other obligation of the Club, except where he/she has personally authorised it in writing.